COLABS: digitizing 150,000 sq ft of coworking across three cities and 2,500+ members
Full digital transformation of Pakistan's leading coworking network — CRM, ERP, membership, bookings, and integrated access control (biometric, barcode, card readers). Now running 150,000 sq ft across three cities with 2,500+ members and 200 companies.
Company Background
Full digital transformation of Pakistan's leading coworking network — CRM, ERP, membership, bookings, and integrated access control (biometric, barcode, card readers). Now running 150,000 sq ft across three cities with 2,500+ members and 200 companies.
COLABS was scaling across cities but running operations on disconnected tools. They needed a unified system for memberships, attendance, inventory, and bookings — one that integrated cleanly with the physical access infrastructure (biometric scanners, card readers, Wi-Fi) already deployed across sites.
Link to ProjectEngagement
COLABS was scaling across cities but running operations on disconnected tools. They needed a unified system for memberships, attendance, inventory, and bookings — one that integrated cleanly with the physical access infrastructure (biometric scanners, card readers, Wi-Fi) already deployed across sites.
How we approach this project
We ran a one-month discovery phase, then configured the Nexo Spaces platform as the backbone, built a custom website, and developed a tailored CRM. Hardware integration tied the software stack to biometric scanners, barcode readers, card readers, and Wi-Fi. Staff training and community engagement workshops ensured the team and members adopted the new platform cleanly.
The challenge
Coworking at scale is a systems problem. Every new member, company, room booking, access event, and community activity multiplies the coordination load. COLABS needed one platform to run the business and a clean integration story with the physical-access hardware already in the buildings.
What we built
- Discovery phase. A month of structured business-requirements analysis across locations before any configuration work.
- Nexo Spaces platform. Configured as the operational backbone for memberships, attendance, inventory, and bookings.
- Custom website. Lead capture and member experience tied to the operational backend.
- Tailored CRM. Relationship management and sales pipeline tracking built around how COLABS actually sells.
- Hardware integration. Biometric scanners, barcode and card readers, and Wi-Fi tied into the software layer so access follows membership in real time.
- Training and community enablement. Staff onboarding sessions and community engagement programming to ensure adoption.
The outcome
COLABS now manages 150,000 sq ft of real estate, 2,500+ members, and 200 companies across three cities — with 500+ community events facilitated through the platform.
What changed for COLABS
Optimized operations for 2,500+ members and 200 companies across 150,000 sq ft of real estate in three cities. More than 500 community events have run through the platform.
- 01Real Estate
- 02Coworking
- 03CRM
- 04Access Control
- 2,500+
- Members
- 200
- Companies
- 150K sq ft
- Real estate
- 500+
- Events facilitated
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